Article translated from Thomson Reuters’ worldwide legal blog.
Adopting new technologies can appear daunting to teams facing various challenges. However, with the increasing number of employees working remotely due to COVID-19, organizations worldwide are compelled to embrace more adaptable solutions. Thanks to advancements in collaboration and cloud computing, implementing modern updates has become simpler. Cloud-based tools can significantly enhance team efficiency by eliminating traditional challenges. Here are five tangible benefits of cloud solutions for your remote workforce.
Cloud-based systems are simple to update and upkeep.
Tracking software updates has long been a major difficulty for law firms and government agencies. Implementing modern cloud-based solutions eliminates the need for teams to monitor updates or manage registration systems, as these tasks are handled by the data host. This can significantly minimize downtime and IT disruptions, preventing potential long-term issues.
Confidential data is more secure.
Legacy record systems are often stored physically in offices or on individual team members’ computers. Switching to a Cloud system enhances security by storing files on a highly secure server, offering greater protection than what could be achieved independently. Additional security measures like single logon protocols and private virtual networks further minimize the risk of data loss or theft, which is crucial for government agencies and law firms handling sensitive information.
Materials that are lost or damaged can be readily retrieved.
When a fully remote team is in place, challenges can arise such as laptop crashes, coffee spills, and lost work hours. Access to IT support may be limited for some team members, compounding these issues. However, implementing a cloud-based archiving system can mitigate these potential disasters. By automatically backing up files, emails, and digital records on cloud servers, remote teams can easily recover data in case of a mishap, reducing the impact of such incidents.
Cloud-based systems enable genuine portability, even in offline mode.
Implementing a cloud-based storage system enables easy access to information for you and your team from any location with Internet connectivity. Eliminate lengthy email exchanges searching for old documents by utilizing a shared system where everyone can quickly find what they need. Additionally, cloud servers allow information to be downloaded for temporary offline use during Internet interruptions, ensuring continuous workflow. Enhanced collaboration tools facilitate seamless teamwork, even for geographically dispersed teams, fostering greater cooperation among team members and departments. Thomson Reuters’ leading legal solutions are compatible with cloud computing systems, offering similar advantages and product support features to optimize remote work efficiency. Embrace a modern cloud system to empower your team in adapting to remote work requirements and maintaining productivity regardless of your location.
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